The committee undertakes key activities, including:

• Set the event vision, timeline, and budget; align decisions with our mission and equity goals.

• Recruit, onboard, and support exhibitors to deliver hands-on, kid-friendly activities.

• Cultivate sponsors and track benefits so admission and exhibiting remain free.

• Lead outreach to schools and youth programs, especially in Santa Rosa and Roseland, and coordinate broader marketing such as radio, social media, and print.

• Prepare site logistics: maps and building layouts, signage, radios, safety materials, supply kits, hospitality, and wayfinding.

• Coordinate volunteers and shifts, including student assistants and day-of support.

• Uphold safety, accessibility, and code-of-conduct standards for a respectful, inclusive event.

• Provide pathways for continued STEM engagement by sharing exhibitor info and calendars on the website after the festival.

• Serve as visible on-site leads on festival day by building:

  • Arrive early to walk the space, confirm setup, and review emergency protocols.

  • Welcome exhibitors, solve problems quickly, manage crowd flow, and support volunteers.

  • Monitor safety and facilities issues, escalate via radio when needed, and keep areas running on time.

  • Support orderly load-out, collect feedback materials, and return radios and supplies.

• Review evaluation results and lessons learned to improve next year’s event